7.1. Photographic images will be used in accordance with the ACU Privacy Policy.
7.2.The photographic image associated with a student’s ACU Card forms part of the personal information on the student record.
7.3. The photographic image will be used for verifying a student’s identity in furtherance of ACU’s functions and activities, as defined in clause 5 of the Privacy Policy, and so as to facilitate the provision of personalised services to that student consistent with ACU’s Constitution, Statutes, Policies and Procedures. These include:
- access to university examinations;
- reasons of student safety, such as large laboratory or field classes that require reference sheets in case of emergencies;
- where appropriate, confirmation of attendance at classes where attendance is a hurdle requirement for the unit;
- identification of a student when attending a professional experience placement, but not for the purpose of selection or allocation of such placement;
- identification of a student and production of an ID card for use when studying at the Rome campus;
- the provision of pastoral care, so that staff may provide tailored assistance to students more effectively;
- other reasonable purposes where the student has provided informed written consent for release of the photographic image to a staff member, or a nominated organisational unit.
7.4. In an emergency situation under the Critical Incident Management Policy, where access to a student’s photographic image is required, the Incident Lead should contact the Academic Registrar, or nominee, for access.
7.5. In any other circumstances in which access to a student’s photographic image is approved, it will be limited to the named staff member and must not be shared.
7.6. The University will not release photographic images of students to persons inside or external to the University in any other circumstances, except in accordance with the Privacy Policy.
7.7. Use of any student’s photographic image by any staff member for a purpose other than a purpose related to ACU’s functions and activities will be a breach of the Staff Code of Conduct.