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Policy and Procedures for Deferred Examinations

1. Application for Deferred Examination
2. Evidence in Support of Application for Deferred Examination
3. Determination of Application for a Deferred Examination
4. Failure to Attend Deferred Examination
5. Limit on Number of Deferrals

1. Application for Deferred Examination

A candidate who, through illness or other exceptional cause beyond the candidate’s control, is unable to attend an examination is required to lodge with Student Administration, not later than five working days after the day of the examination, an application to sit for a deferred examination.

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2. Evidence in Support of Application for Deferred Examination

Any application for a deferred examination must be supported by original appropriate documentary evidence.

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3. Determination of Application for a Deferred Examination

The Academic Registrar or nominee will determine the outcome of the application. Student Administration will notify a student of the outcome of their deferred examination application in writing not less than one week prior to the commencement of the deferred examination period. In cases where an application is submitted prior to the examination and the application is refused, every effort will be made to contact the student prior to the scheduled examination.

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4. Failure to Attend Deferred Examination

A candidate who, through illness or other exceptional cause beyond the candidate’s control, fails to attend a deferred examination may apply for alternative assessment. The application should normally be lodged directly with the Course Co-ordinator no more than five working days after the day of the original deferred examination. Approval will only be granted in exceptional cases and should not be assumed to be automatic.

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5. Limit on Number of Deferrals

An examination or alternative assessment may be deferred no more than twice (after the original scheduled examination). If the student is again unable to undertake the examination or assessment, further deferral will not be granted and the Course Co-ordinator will be required to provide a final result for the unit. If the student is able to provide evidence of continuing exceptional circumstances, the Course Co-ordinator, after consultation with the student, may recommend to the Head of School that:
(a) the student's enrolment in the relevant unit be cancelled without academic penalty (but with financial liability); or
(b) other assessment accommodation(s) be made, having regard to the circumstances of the case.

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Refer to:
- Academic Honesty Policy
- Academic Regulations
- Assessment Policy and Procedures
- Statute 10 Student Conduct and Discipline

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